BBCA BYLAWS
Biewer Breed Club of America Inc.
Constitution and By-Laws as Approved by the Biewer Breed Club International (BBCI) on the 1st of October, 2006 and the Biewer Breed Club of America Inc. (formally BBCI) on 18th of September, 2008
Constitution
Section 1
The Name of the Club shall be the Biewer Breed Club of America In, herein after known as "the Club".
Section 2
The objectives of the Club shall be:
a) To encourage and promote quality and health in the breeding of purebred Biewer a la Pom Pon and to do all possible to bring their natural qualities to perfection.
b) To urge members and breeders to accept the standard of the breed as approved by the Biewer Breed Club of America as the only standard of excellence by which the Biewer shall be judged.
c) To encourage the organization of independent Biewer specialty Clubs in those localities where there are sufficient fanciers of the breed to meet the requirements Biewer Breed Club of America.
d) To do all in its power to protect and advance the interests of the breed and to encourage sportsmanlike competition at dog shows and obedience trials.
e) To conduct sanctioned matches, specialty shows, obedience trials and any other performance events for which the club may be eligible consistent witht the Rules and Regulations of the American Kennel Club.
f) To promote the Club's Breed Order through mentorship and education.
Section 3
The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues and donations to the club shall inure to the benefit of any member or individual
Section 4
The members of the Club shall adopt and may from time to time revise such By-Laws as may be required to carry out these objectives.
Section 5
Conduct: All members shall abide by the Club's Code of Ethics and Code of Conduct.
Bylaws
Article 1-Membership
I. Eligibility
There shall be membership open to all persons over the age of 18 who subscribe to the purposes of this Club, agree not to exploit their membership in the Club and agree to abide by and uphold the Club Code of Ethics and Code of Conduct. Persons residing in foreign countries are also eligible. Foreign members may participate in Club events and may vote in Club elections and other matters. However, foreign members cannot be counted in determining a quorum, cannot hold office.
Types of Membership
a) Breeder Membership: Open to persons 18 years of age who actively breed. Single members are entitled to one vote. This will include a banner published on the BBCA website.
b) Companion Membership: Open to person 18 years of age or older who do not actively breed and have a Biewer as a pet or are only fanciers with no pet. Only 1 vote per person.
c) Foreign Membership: Open to persons 18 years or older from outside the United States. All members outside the United States will also be able to vote.
d) Family/Household Membership: Family membership is entitled to vote, member has to be at least 18 years of age. Only one family member may hold office at any onetime.
e) Junior Membership: This is open to any junior under 18 years of age under the family plan or with the consent and sponsorship of a current member in good standing. A junior member has no voting rights.
II. Dues
Membership dues shall be set by the Board on a yearly basis for all members, payable on or before the 1st day of January of each year. No member may vote whose dues are not paid for the current year. During the second week in November, the Treasurer shall send to each member a statement of his/her dues for the ensuing year.
Nonpayment of Dues: No member may vote whose dues are not paid for the current year. The membership of any member who has not paid his/her dues by February 15th of any calendar year shall lapse. If paid after February 15th there is a late fee of $10.00.
III. Election to Membership
Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these By-Laws and Constitution, and the Rules of the Club. The application shall carry the endorsement of two members in good standing as sponsors, who are well known to the applicant. Accompanying the application, the prospective member shall submit dues payable for the current year. All applications are to be filed with the secretary, and each applicant's request for membership will be announced and published to the Club membership to allow sufficient time to elapse for membership to submit a written objection to the secretary on the proposed membership should they wish to. A secret written ballot will take place to vote on the proposed membership, and the applicant notified in writing in accordance with the Club's policy and procedures on membership. The name and address of each applicant, the names of each applicant's sponsors, and a deadline for submitting shall be published in the clubhouse after the application is submitted. Comments regarding the applicant must be submitted to the Secretary in writing by a member of the Association in good standing. The deadline for comments shall be 7 days after the publication date in the clubhouse. The Secretary shall provide all comments to the Board of Directors at the first Board meeting after the deadline for comments.
IV. Rejected Applications
The sponsor of any applicant whose membership application is rejected by the Board may personally present the application appeal at the next general meeting of the club. The membership may elect such applicant by secret ballot and a favorable vote of 75 percent of the members present, in good standing, and voting.
V. Termination of Membership
a) Membership may be terminated by resignation. Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club, and should be paid up to date of resignation.
b) Membership may be terminated by lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid ninety (90) days after the first day of each fiscal year. The Board may grant an additional ninety (90) days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.
c) Membership may be terminated by Expulsion. A membership may be terminated by expulsion as provided in Article 7 of the By-Laws.
d) The Board of Directors has the right to terminate any membership should member be in violation of bylaws, code of conduct, and/or breed order.
Article 2 - Fiscal Year
The Club's fiscal year shall begin on the 1st day of January and end on the last day of December.
Article 3 - Meetings
I. Club Meetings
Meetings of the club shall be held every month, unless otherwise notified. Notice of such meetings shall be sent out by the secretary at least ten (10) days prior to the date of the meeting. The quorum for such meetings shall be members in good standing in attendance. Items voted on must be confirmed in writing within 14 days.
II. Board Meetings
Meetings of the Board of Directors shall be held two (2) weeks prior to the regular meeting. Notice of such meeting shall be sent out up to seven (7) days prior to the scheduled meeting. The quorum for a Board meeting shall be a majority of the members of the board in attendance. Items voted on must be confirmed in writing within 30 days.
III. Special Meetings
Special Club meetings may be called by the President, or by a majority of the members of the Board who are present at a meeting of the Board, and shall also be called by the Secretary upon receipt of a petition signed by ten (5) members of the club who are in good standing. Such meetings shall be held at a place, date and hour as to be designated by the Board of Directors. Notice of the meeting shall be sent out by the Secretary at least seven (7) days prior to the meeting and no other Club business may be transacted. Quorum for such meetings shall be members in good standing in attendance. Items voted on must be confirmed in writing within 30 days.
IV. Immediate Decisions
Decisions will not have to be delayed until meetings take place. Matters that require an immediate decision by the Board of Directors, or General Membership, can be conducted by email, in writing, by telephone conference or online conference if followed up in writing. The item shall be presented in complete detail with an attached ballot to vote for or against the item being decided upon. Items affecting the management of the Club, or expending Club funds, should be voted upon during meetings whenever possible. Items voted on must be confirmed in writing within 30 days.
V. Annual Meeting
The annual meeting of the Club shall be held in conjunction with a Club Specialty show if possible, at a place, date, and hour designated by the Board of Directors. Written notice shall be mailed by the Secretary to each member at least 60 days prior to the date of the meeting. The quorum for the annual meeting shall be a majority of the members in good standing.
Article 4 - Board and Officers
The administration of the Club and the care and custody of its property shall be vested in a Board of Directors ( herein after referred to as "the Board"). They shall be elected for two year terms at the Club's annual elections as provided in Article 5, and shall serve until their successors are elected.
I. The Board
The Board shall be comprised of the four (4) elected Officers, and four (4) Directors to include the immediate past President and three (3) Directors, all of whom shall be members in good standing of the Club and residents of the United States of America.
II. Directors
a) The board shall have four (4) Directors numbered 1,2,3, and 4
b) The immediate past President shall sit as an extra Board member for one (1) year directly following her/his term, without Board voting privileges. (See Article 4, IV b)
III. Officers
a) President: The President shall:
. Maintain organizational leadership and advisement of the board of directors, officers, and committees
. Serve as chair of the board of Directors.
. Exercise all the duties pertaining to this office in accordance with the bylaws
. Order meetings of Club as provided in the bylaws and preside at all meetings of Club
b) Vice President: The Vice President shall:
. In the event the President is unable or incapable of performing assigned duties, the Vice President of the Club shall be empowered to perform the President's duties.
. Shall serve as Volunteers Coordinator - Recruit and organize volunteers and committees. Gather and review Monthly committee reports from Committee chairs and present progress reports at the monthly Board meetings.
. Exercise option to sit in on Committee meetings
c) Secretary: The Secretary shall:
. Keep the records of the club
. Conduct all official correspondence of the Club
. Issue notices of all Board of Directors meetings, General Membership meetings, and Events.
. Serve as secretary at meetings to record, file and post meeting minutes.
. Maintain a membership database
. Accept membership applications and issue membership cards and keep a membership database with their addresses, phone numbers and email address.
. Notifying new members of their election to membership
. Announce election results
. Keep ballots and the envelopes in which they were received as part of the Clubs official records. The ballots should be kept until the next election. For verification purposes the secretary shall recount ballots.
d) Treasurer: The Treasurer shall:
. Be the custodian of all Club funds in accordance with accepted accounting methods.
. Receive all funds of Club and deposit to the accounts of Club
. Disburse funds as directed by the Board of Directors, or by the vote of the General Membership
Maintain adequate and accurate financial records that document the income and disbursement of Club's funds.
. Prepare and maintain budgets and tax filing.
. Submit all financial records to the internal auditor annually within 5 months following the end of the Club's fiscal year.
. Submit any and all annual reports required
IV. Term Limitations
a) Board members shall be elected for a period of two years at the Club's annual election as provided by ARTICLE 5 and shall serve until their successors are elected. No member may hold any office or combination of offices for more than three consecutive terms (6years), except as a specified in Section 1 above.
b) Terms will be staggered so that there will be continuity on the Board. The President, Treasurer, and Directors 2 and 4 shall be elected in even numbered years. The Vice-President, Secretary and Directors 1 and 3 shall be elected in odd numbered years.
V. Vacancies
Any vacancy occurring on the Board or among the Officers during the year shall be filled until the next annual election by a majority vote of all the then members of the Board; except that a vacancy in the office of President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice-President shall be filled by the Board.
VI. Compensation
The members of the board shall serve without compensation for time or labor but may be compensated for reasonable and necessary expenses.
Article 5 - The Club Year, Voting, Nominations, Elections
I. The Club Year
The Club year shall begin the first day of January and end on the 31st day of December. The Club's official year shall coincide with the Club's fiscal year. The elected Officers and Directors shall take office on January 1st. Each retiring Officer shall turn over to his successor in office all properties and records relating to that office by February 1.
II. Voting
At the annual meeting or at a special meeting of the Club voting shall be limited to those members in good standing who are present at the meeting except for the annual election of Officers and Directors and amendments to the By-Laws and the standard for the breed which shall be decided by written ballot cast by mail. Voting by proxy shall not be permitted. The Board of Directors may decide to submit other specific questions for decision of the members by written ballot cast by mail. All ballots submitted to the membership and cast by mail must employ the double envelope system as outlined in the ARTICLE 5, Section IV,d.
III. Nominations
A Nominating Committee and a Tally Committee will be chosen by the board of Directors in September each year, and no person may be a candidate in a club elections who has not been nominated in accordance with these By-Laws. The nominating committee shall consist of three general members and tow alternates, all members in good standing, not more than one of who shall be a member of the current Board of Directors. The Board shall name a Chairman for the Committee.
IV. Elections to Office
a) The Nominating Committee shall nominate from among the eligible general members of the Club, a candidate for each office and for each position on the Board of Directors, and shall procure acceptance of each member so chosen. The slate shall be reported to members by mail after which additional nominations can be submitted in writing to the Nominating Committee Chairman by the date designated.
b) No person shall be a candidate for more than one position and the additional nominations, which are provided for herein maybe made only from those members who have not accepted a nomination of Nominating Committee.
c) If no valid additional nominations are received by the designated date, the Nominating Committee's slate will be considered elected unanimously, and no Balloting will be necessary.
d) If any situation occurs where no nominees are found, the above timelines can be carried for longer terms with the membership's approval.
e) If one or more additional valid nominations are received, the Nominating Chairman shall mail to each member in good standing a ballot listing the nominees for each position, in alphabetical order, together with a blank envelope and a return envelope addressed to the Nominating Committee Chairman, marked "BALLOT" and bearing the name, address and a line for a signature of the member to whom it was sent. Ballots will be mailed out by November 1, and must be returned to the Nominating Chairman by December.
The Chairperson shall report the election results to the Secretary not later than December 15th. All ballots and the envelopes in which they were received shall be given to the Secretary who shall keep them for one year as part of the Clubs official records. The ballots should be kept until the next election. For verification purposes the secretary shall recount ballots for verification.
1. So that ballots may remain secret, each voter, after marking the ballot shall seal it in a blank envelope, which in turn shall be placed in the second envelope addressed and mailed to the Nominating Chairman. The Nominating chairman shall check the unopened outer envelope against the list of members whose dues are paid for the current year, and then remove the blank envelope and place it in a receptacle. After voting closing date, the blank envelopes are opened and votes counted. the membership and the elected Officers and Directors shall be notified of election results by December 15.
Article 6 - Committees
I. Appointing Committees
The Board shall each year appoint such standing sub-committees as needed to advance the operation of the Club or to aid the board on particular projects. Such sub-committees shall always be subject to the final authority of the Board.
II. Terminating Appointed Committees
Any sub-committee appointment may be terminated by majority vote of the full membership of the board upon full written notice to the appointee, and the board may appoint successors to those persons whose service has been terminated.
Article 7 - Discipline
I. Preferring Charges
Any member may prefer charges against another member for alleged misconduct prejudicial to the best interests of the Club or the Biewer Breed. Written charges with specifics must be filed in duplicate with the Recording Secretary together with a deposit of $25.00 that will be forfeited if such charges are not sustained by the Board or a committee following a hearing. The Recording Secretary shall send a copy of the charges to each member of the Board or present them at a Board meeting, and the board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club or of the Biewer Breed. If the Board considers that the charges do not allege conduct that would be prejudicial to the best interests of the Club or of the Biewer Breed, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall set a date of hearing by the Board or a Committee of not less than three members of the board, not less than two weeks nor more than four weeks thereafter. The secretary shall promptly send one copy of the charges to the accused members by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in their own behalf and bring witnesses if so desired.
II. The Hearing
The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. should the charges be sustained after hearing all the evidence and testimony presented by compliant and defendant, the Board may, by a majority vote of those present, suspend the defendant from all privileges of the Club for not more than six (6) months from the date of the hearing. And, if it deems that punishment is insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his fellow members at the ensuing Club meeting which considered the Board's recommendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Recording Secretary. The Recording Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.
III. Expulsion
Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board's recommendation as provided in Section II. of this Article. Such proceedings may occur at a regular or special meeting of the Club to be held within thirty (30) days but not earlier than fourteen (14) days after the date of the Board's recommendation of expulsion. The defendant shall have the privilege of appearing in his own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board's findings and recommendations, and shall invited the defendant if present, to speak in his own behalf, if he wishes. The meeting shall then vote by secret ballot of the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board's suspension shall stand.
Article 8 - Contracts, Loans, Checks
I. Loans
No loan shall be contracted on behalf of the Club, and no evidence of indebtedness shall be issued in its name unless authorized by resolution of the board of Directors. Such authority may be general or confined to specific instances.
II. Checks, Drafts, Etc.
All checks, drafts or other orders for the payment of money, notes or other evidence of indebtedness issued in the name of the Club shall be signed by the Club Treasurer, or such agent or employee of the Club and in such a manner as shall from time to time be determined by the Board. Any purchase over $50 shall be required to be passed by the Board of Directors before issue.
Article 9 - Amendments
I. Proposed Amendments
Amendments to the By-Laws and to the standard for the breed may be proposed by the board of Directors or by written petition addressed to the Secretary signed by 20% of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.
II. Amendments
The By-Laws and the standard for the breed may be amended at any time provided a copy of the proposed amendment has been emailed by the Secretary to each member accompanied by a ballot on which he/she may indicate his/her choice for or against the action to be taken. The notice shall specify a date not less than 30 days after the date of the mailing by which date the ballots must be returned to the Secretary to be counted. The favorable vote of 2/3 of the members in good standing whose ballots are returned within the time limit shall be required to effect any such amendment.
Article 10 - Dissolution
The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club, other than for purposes of reorganization, whether voluntary or involuntary or by the operation of law, none of the property of the Club or any proceeds thereof nor any assets of the Club shall be distributed to any member of the Club, but after payment of the debts of the Club, its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
Article 11 - Parliamentary Authority
The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and any other special rules of order the Club may adopt.
Article 12 - Order of Business
I. Club Meetings
At the meeting of the Club the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
. Roll Call
. Minutes of Last Meeting
. Report of the President
. Report of the Secretary
. Report of the Treasurer
. Reports of Committees
. Elections of Officers and Board (at the annual meeting)
. Election of New Members
. Unfinished Business
New Business
. Adjournment
II. Board Meetings
At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
. Reading of the Minutes of last meeting
. Report of the Secretary
. Report of the Treasurer
. Reports of Committees
. Unfinished Business
. New Business
. Adjournment
|
America's Elite Biewer Club Exclusively Breeding Biewer to Biewer |
|
@COPYRIGHT 2014 BIEWER BREED CLUB OF AMERICA Inc. ALL RIGHTS RESERVED